Meetings & Conferences
Business meetings, seminars and conferences happen in the calm and distraction-free surroundings at Sommarøy Arctic Hotel. Natural surroundings and quiet spaces make it easy to focus, collaborate, and think clearly.
All-In-One Place
We cover everything, from work sessions in a stunning Arctic setting to team dinners, outdoor adventures and a good night's sleep.
Escape the everyday rhythm
Sommarøy Arctic Hotel is easily accessible, yet remote enough to break away from the rhythm of everyday work. Just 50 minutes from Tromsø, getting here is simple - while the island setting naturally removes distractions and keeps the team focused.
Team building that works
From meeting room to sea kayak or mountain trail in minutes. Take a break and build team momentum through kayaking, hiking in the Arctic mountains, and tailour-made activities designed for your group. We create experiences that match your goals, pace, and team dynamics.
We take care of everything
Rooms, meals, and experiences - all in one place. Enjoy all the services and facilities we offer. You set the agenda, we make sure everything runs smoothly from start to finish.
Our Meeting Rooms
Practical solutions for every need and preferences.
Kaihuset
Our largest venue with panoramic views of Senja and the open ocean. Direct access to the pier and spacious mingling areas create a natural flow between sessions and social moments. Accommodates large groups and features dual projectors for smooth presentations. The venue can also be divided into two sections for flexible setups. Ideal for conferences, dinners, weddings, and celebrations on the Arctic coast.
220 m2
Cinema 250 pax
Classroom 160 pax
Styrhuset
A flexible mid-sized venue with panoramic views of the ocean, mountains, and Arctic wildlife, plus direct access to the pier. Direct access to the pier and spacious mingling areas create a natural flow between sessions and social moments. The venue can be divided into two sections for presentations or breakout sessions, offering adaptable setups for different needs.
104 m2
Cinema 110 pax
Classroom 64 pax
Kaihuset 2
A flexible mid-sized venue with direct access to the pier. The meeting room is an interior space without natural light. Spacious lounge areas create a natural flow between work and informal breaks, with coffee, tea, and water always close at hand.
104 m2
Cinema 90 pax
Classroom 48 pax
Styrhuset 2
A flexible mid-sized venue with direct access to the pier. The meeting room features two windows that bring in natural light, though the view outside is limited. Spacious lounge areas create a natural flow between work and informal breaks, with coffee, tea, and water always close at hand.
60 m2
Cinema 35 pax
Classroom 22 pax
Ørnvingen
Bright meeting room with daylight from both sides, located in the corner of our hotel. The venue offers view to both Hillesøytoppen and the active hotel entrance.
54 m2
Cinema 50 pax
Classroom 30 pax
Rederiet
Slightly larger boardroom overlooking the active hotel entrance.
29 m2
Boardroom 12 pax
Babord
Boardroom for up to eight guests with a garden view.
14 m2
Boardroom 8 pax
Styrbord
Boardroom with views toward Hillesøytoppen.
14 m2
Boardroom 10 pax
Posten
Quiet meeting room with natural daylight, overlooking the hotel entrance.
44 m2
Cinema 40 pax
Klasserom 26 pax
Social Zones
Designed for connection and informal breaks, our common areas make it easy to meet-talk-and-recharge between meetings.
The Social Zone
A welcoming transition space designed for flow, conversation, and informal encounters.
The Pier
An open-air space for fresh air, informal gatherings, and relaxed breaks with a view.
Wine Lounge
A calm, comfortable setting for social moments, networking, and winding down after the day.
Sauna
A quiet retreat for recovery and reset. Offering warmth, calm, and full relaxation.
Seamless Technology for Seamless Events
All the essential technical equipment is ready for you - reliable, easy to use, and designed to support your event from start to finish.
Projector and Displays
Present clearly and confidently to your team.
Sound System
Be heard - clearly throughout the entire room.
Video Conferencing
Connect seamlessly with colleagues and guests, near or far.
Food and Beverage
Enjoy local food
Standard Conference Menu
View menuIncluded in all day packages, featuring a balanced selection.
Banquet Menu
View menuA more formal dining option, suited for larger gatherings and evening events.
Tapas Menu
View menuA shared dining experience with a variety of small dishes, ideal for informal settings.
Tapas with wine from Massimago
View menuA relaxed tasting experience featuring small dishes paired with carefully selected wines from Massimago. Perfect for social and informal gatherings.
5-Course Menu with Massimago Wine Pairing
View menuA refined dining experience with curated wines from Massimago paired to each course.
Refreshments
View menuLight coffee-break snacks designed for meeting breaks and short pauses during the day.
BBQ Menu (April - September)
View menuA seasonal outdoor dining experience featuring grilled dishes and local flavours.
Build The Experience Your Team Needs
Give your team the space, nature, and experiences to truly come together.
Get To Know Your Team
Shared experiences in unfamiliar places quickly break down barriers.
Disconnect and Unwind
Wide open water and clean Arctic air. A genuine break from the noise makes everything that follows sharper.
Explore The Outdoors
Get active! Paddle, hike, snowshoe, or chase the Northern Lights. We also offer tailour-made activities designed specifically for your group, ensuring experiences that match your goals, energy, and team dynamics. A kayaking trip or hike does more for team culture than any icebreaker exercise ever will.
Everything You Need to Know
Find answers to common questions about planning meetings and conferences at Sommarøy - from facilities and capacity to accommodation and activities.
Yes, we can arrange private dinners, closed events, and customized group experiences.
Yes, we can arrange bus transfers between Tromsø and the hotel, including return trips.
Yes, we offer tailored packages including accommodation, dining, meeting facilities, and activities, all customized to your needs.
We also offer a “Sommarøy takeover,” where your group has exclusive use of the hotel and its facilities.
Get In Touch
For meetings, courses, and conferences, please contact sales ambassador Halldor Gislason or send us an enquiry via the form.
Your Arctic Story Awaits
